County Commission

Meeting Minutes

December 8, 2003

Present for the meeting were Commissioners Bill Forbush, Donald Trupp and John Hess.

Elected Officials: Meeting with the commissioners on the regularly scheduled monthly meeting were the elected officials Treasurer Patricia McCoy, Sheriff Tom Stegelmeier, Assessor Ivel Burrell, Judge Keith Walker, Clerk Abbie Mace and Suzanne L Bagley.

Sheriff Tom Stegelmeier reported to the commissioners that there are currently 21 inmates incarcerated.

Assessor Ivel Burrell stated that Potpourri Ranch RP09N44E27000 had been assessed wrong on acreage for several years. Commissioner Trupp made a motion to cancel taxes for this year, but would not be able to go back and refund on any previous years . Commissioner Hess seconded the motion. A full voice vote was heard with all commissioners voting in favor.

William & Julie Chilson wrote commissioners stating that they would like tax relief for the home they moved into in 2003. Commissioners Hess made a motion to deny the request, due to the fact that they had missed the dates for Board of Equalization. Commissioner Trupp seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Assessor Ivel Burrell would like copies of the leases from the commissioners for leased property.

Treasurer Patricia McCoy stated that Mr. Jerry Loveland asked that his landfill fees be reduced due to the fact that he has a dairy, and takes his dead animals. Commissioner Trupp made a motion to deny Mr. Loveland’s request. Commissioner Hess seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Treasurer Patricia McCoy stated to commissioners that she would like to see penalty and interests for 2002 on RPS01830070070 be forgiven. Commissioner Hess made a motion to forgive the penalties and interest. Commissioner Trupp seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Clerk Abbie Mace asked that Public Defender Dan Dummer be allowed to have $50.00 paid toward his cell phone bill instead of his usual $40.00. Commissioner Trupp made a motion to approve the increase from $40.00 to $50.00. Commissioner Hess seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Clerk Mace received a letter from Joni Amen from the City of Ashton asking that they be given relief on the City Landfill fees. Commissioners recollect no conversation on the matter, and denied this request and Clerk Mace will respond.

Commissioner Hess made a motion to approve $5,000.00 for the Cloud Seeding program in Eastern Idaho. Commissioner Trupp seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Commissioner Trupp made a motion to donate $75.00 to the Upper Valley Board of Guardians. Commissioner Hess seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Commissioner Hess made a motion to approve one LID Release on the Mack’s Inn Sewer System. Commissioner Trupp seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Commissioner Hess made a motion to approve the minutes from the previous meeting. Commissioner Trupp seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Commissioner Trupp made a motion to approve a bid from a piggy back from a State bid from Larry Miller Ford. Base price for the vehicle is $17,610.00. Other costs include $150.00 for privacy glass, $ 40.00 for an engine block heater for a total price of $17,800.00.

Tamara Cikaitoga Parks and Recreation Director came before the commissioners to discuss the golf course, snowmobile, and waterways sign that is currently being lease from. Tamara Cikaitoga made a recommendation to have the lease terminated. Commissioners asked Tamra Cikaitoga to visit with County Attorney Trent Grant to see what the County’s options are for terminating the lease.

Karen Lords Planning and Zoning Administrator, Developer Mitch Jacobs and Land Surveyor Rick Byrem came before the commissioners to ask that the commissioners approve final plat of Centennial Cove Subdivision and a development agreement through the December 2005. Commissioner Trupp made a motion to approve the development agreement for Centennial Mountain Properties and Triple Creek Ranches Inc. Commissioner Hess seconded the motion. A full voice vote was heard with all commissioners voting in favor. Commissioner Trupp made a motion to approve Centennial Cove Subdivision. Commissioner Hess seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Karen Lords came before the commissioners to discuss the purchase of a vehicle. Karen received three bids with a trade in for a 1997 Ford 1 ton. Taylor’s of Rexburg bid 2002 Chevy Trailblazer with 20,000 miles with trade in for $14,500.00 and a 2003 blazer with 12,000 miles with trade in for $10,400.00. Erickson Pontiac bid a 2003 Trail Blazer with 23,666 miles with trade in for $ 7,800.00. Monte Wight of St. Anthony bid a 2003 Blazer with 22,052 miles with trade in for $ 7,795.00. Commissioner Trupp made a motion to purchase the 2003 Blazer from Monte Wight Motors. Commissioner Hess seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Karen Lords asked commissioners for permission to purchase blinds in the Planning and Zoning Office. Karen Lords presented commissioners with two bids. Country Manor bid wooden two inch horizontal blinds for $782.00 with installation. High Country Creations bid $750.00 this includes installation. Commissioner Trupp made a motion to approve the bid from Country Manor. Commissioner Hess seconded the motion. A full voice vote was heard with all commissioners voting in favor.

John Neilson and Mike Arpin Island Park residents came before the commissioners to ask that Pionon Drive in Island Park be plowed during the winter. Several residents signed a petition asking the commissioners to resume plowing. Commissioners will discuss this further with Weldon Reynolds, and get back to Mr. Neilson.

Debbie Adams Social Services Director asked to meet with commissioner in closed session for the purpose of an Indigent Appeal Hearing of case # M2003-23. Commissioner Trupp made a motion to go into executive session. Commissioner Hess seconded the motion. A full voice vote was heard with all commissioners voting in favor. Commissioner Forbush declared the meeting open.

James Nedrow of Ashton Odd Fellows came before the commissioners to discuss the Ashton Flea Market located on Main Street in Ashton which is currently owned by the Ashton Odd Fellows. Mr. Nedrow stated that refrigerators, freezers, and other appliances are just being left off. Mr. Nedrow is asking commissioners for relief on his landfill bill. Commissioner Trupp made a motion to forgive the landfill bill in the amount in the amount of $106.00 billed to Odd Fellows. Commissioner Hess seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Debbie Adams Social Services Director asked to meet with commissioner in closed session. Commissioner Trupp made a motion to go into executive session. Commissioner Hess seconded the motion. A full voice vote was heard with all commissioners voting in favor. Commissioners signed one new Lien, three Releases, one Order of Facts Findings and Conclusion of Law, two Assignments, and one Final Order of Facts Findings and Conclusion of Law case # M2003-25. Commissioner Forbush declared the meeting open. Commissioner Trupp made a motion to approve case #M2003-19 Approve case #G2004-15. Approve case #G2004-19. Approve case #G2004-23. Table decision on case # G2004-28. Approve case #G2004-22. Approve case #G2004-32. Commissioner Hess seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Delmont Blanchard a Fremont County resident came before the commissioner to discuss a portion of his lawn that was dug up by the road grader. This part of lawn was planted on County right of way, and commissioners agreed that there was nothing they could do since Mr. Blanchards lawn was planted on County property.

Robin Singleton a member of the Fremont County Library Board came before the commissioners to present the commissioners with trustee zones for the library district. Commissioner Trupp made a motion to approve the trustee’s boundaries presented by the library board. Commissioner Hess seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Tamra Cikaitoga Park and Recreation Director met with the commissioners to discuss the problems at the Snowmobile Grooming Shed with condensation in the building. She received two bids to install insulation:

Moody Creek Insulation Inc. for 2 inches of polyurethane in the amount of $7,136.00

Adams Inc. for 2 inches of polyurethane in the amount of $5,400.00

Adams Inc. for 1 inch of polyurethane in the amount of $4,100.00

Commissioners decided to wait until spring to apply the insulation. Tamra Cikaitoga will ask if the prices will stay the same.

Weldon Reynolds Road & Bridge Supervisor met with the commissioners to discuss plowing an additional four miles of the Yale Creek Road. Present for this meeting: Adrian Keller from the Forrest Service, Mack Hamblin Fremont County Resident. Ivan and Charlotte Skinner Fremont County Resident. Chad Mackert Park and Recreation Advisory Board. Bill Warner Fremont County Groomer Operator. Peggy Hamblin Fremont County Resident. Tere Short Fremont County Resident. Island Park residents stated several concerns as to why they would like the Yale Creek Road plowed in the winter for winter access and to continue snowmobile groomed trails that use this stretch of the road.

Road and Bridge Supervisor Weldon Reynolds would still like to work with the Forrest Service, Tamara Cikaitoga, and Island Park Residents will continue to work together to resolve this problem.

Weldon Reynolds would like to get three bids for a Class “A” truck; he will check into the bidding laws for used equipment and let the commissioners know.

The crushing contract has be completed at the County (Maupin) Gravel Pit. The water at the Island Park Shop tested okay for drinking. The commissioners discussed the request to plow Pinon Drive in the Last Chance area. Weldon suggested not plowing that area because it is in a subdivision. Commissioner Trupp made a motion that Pinon Drive not be plowed. Commissioner Hess seconded the motion. Commissioner Forbush voted against the motion.

Quenton Bagley a Fremont County Resident came before the commissioners to discuss his taxes. Mr. Bagley cannot afford the taxes, and is working with the Assessors Office to claim his land as pasture so the cost of his taxes would be reduced for next years taxes.

Lisa Tuner from Data Processing came before the commissioners to have them sign a remote accessing agreement from Quantum Group Engineering. Commissioner Trupp made a motion to accept this agreement. Commissioner Hess seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Commissioners addressed the heating and cooling system in the Courtroom. Commissioners would like Clerk Mace to contact a business in Boise to assess our heating and cooling system.

Lisa Turner presented commissioners with a bid from Lon Rick’s to connect the computer room to the Sheriffs Office on a backup generator in the amount of $3,285.00. Commissioner Trupp made a motion to approve the connection from the Courthouse to the Sheriff’s Office. Commissioner Hess seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Commissioner Hess made a motion to allow Lisa Turner to delete employee’s quarantined emails with viruses. Commissioner Trupp seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Chris Park from Schiess and Associates came before the commissioners to ask that Depatco be paid for request number five in the amount of $59,373.42 for the Last Chance Sewer LID. Commissioner Trupp made a motion to approve the pay request. Commissioner Hess seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Chris Park also presented the commissioner with the sewer capitalization fee with a recommendation to increase the hook up fee to $3,900.00 at both Last Chance and Mack’s Inn systems.

Chris Park talked to commissioners regarding administration fees for an LID

and gave some recommendations and all parties agreed to take this back to the table.

There being no further business to come before this Board the meeting was recessed until the next regularly scheduled meeting to be held on December 15, 2003.

Dated at St. Anthony, Idaho, this 8th day of December 2003.