County Commission Meeting Minutes
January 10, 2000

Commissioners: Commissioners met with Charles Allen, Building Inspector to do his three-month evaluation. Everything was found to be satisfactory and Allen is now a full time employee. The courthouse Party Committee, Abbie Mace, Tawna Bauer and Kaye Buster, courthouse employees, met with the commissioners to discuss the New Year. Pat Smith is also on the committee but was not present. A budget of $800 was authorized. The money is used from collection on bad check fees.

Salem Road and Bridge Project: Weldon Reynolds, Road and Bridge Supervisor was present with Forsgren Engineer Larry L. Evans and Consulting Engineer Dick Dyer. They met with the commissioners concerning the Salem Road and Bridge project that is scheduled to begin in year 2001 and be completed in fiscal year 2002. The road project is a state-approved project, federal aid for secondary highway (FAS) and will be funded by the federal and or state @ 92.66%. The county share for the bridge is 20 percent and the state is 80 percent.

The additional engineering and right of way cost on the road is 100% of the county’s obligation; the bridge engineering cost on construction is at the 80-20 rate. They reviewed the current status, the project schedule and key issues. The road section is from the top of the hill to the Price corner. The engineers and road supervisor are working with a property owner on wetland mitigation. Right of way will need to be purchased from individuals for the project. The additional extra work fee summary is in two parts, engineering contract is $30,300, time and materials $70,500, for a total estimated cost of $100,800.

Dyer reviewed a letter to the commissioners outlining cost increases and estimates. He requested the commissioners send notification to Idaho Transportation Department of right-of-way management and negotiation. The county can do it with a consultant; the Dyer group would be able to work on it. Commissioner Frank Mackert made a motion to contract with the Dyer Group on the right of way acquition. Commissioner Glenn Davis seconded the motion; a voice vote was taken with all commissioners voting in favor of the motion. The estimated budget for all costs involved in the right-of-way acquisition totals $70,000 and should be eligible for federal aid participation at 92.66% of approved costs.

Reynolds discussed a request to open the forest service road to the Silverhawk entrance. Commissioner Christiansen said that Jerry Reese, Forest Service Supervisor for the Targhee, has requested the county take over that road, the Bureau of Reclamation is involved because of the dam right of way. Commissioners may meet with both agencies on the road. The Corp of Engineers may need to be involved also. Reynolds estimates it would increase the county crew time by an hour each time they opened the road.

Commissioners reviewed need for sanding box for use by the county to mount on a truck and sand road areas. They reviewed a piggyback bid from Franklin County that is available. Reynolds said that there is a truck that has been used for the water tank that could be dedicated for the box. The truck and sand would need to be covered and kept dry. One truck may not be able to cover the entire county’s needs according to Reynolds.

Commissioner Glenn Davis made a motion to accept the proposals from Utility Truck Equipment Sales for $8,815, the Franklin County Piggy back for a sandbox. Commissioner Frank Mackert seconded the motion; a voice vote was taken with all commissioners voting in favor.

Emergency Management - Civil Defense: Bill Wuthrick, coordinator of Emergency Management, reported on Y2K, there were no problems. Wuthrick suggested the county contact the cities and utilities for the Local Emergency Planning Committee (LEPC). The state wants us to get members appointed and trained. Commissioners authorized Wuthrick to make contacts. He will bring names to be appointed. After the committee is formed, the state will be invited to a meeting and set up training.

A grant for County Emergency Management Performance (CEMPG) for FY2000 will be reviewed by Wuthrick and clarified by Mike Clements of the state office. The generator to back up the relay station was installed inside a small building in December. Wuthrick will plan a functional exercise for the future to involve the commissioners. Wuthrick said the snow pack is below normal at this time and currently there are no problems with ice or water levels. Commissioners asked for a written monthly report.

Social Services: Commissioners met in a closed session with Deputy Clerk Debbie Adams director of Social Services on medical claims. Adams submitted a quarterly report on disbursements. Commissioner Frank Mackert made a motion to deny medical application #2000-21 because of other resources. Commissioner Glenn Davis seconded the motion, all commissioners voted in favor in a voice vote. Commissioners will write off medical claim 94-189 for a balance of $5,139.07; medical claim 95-129 for $3,353.35 as applicants are both deceased. One reimbursement order and one catastrophic assignment were signed.

Planning and Zoning: Planning and Zoning Administrator, Karen Lords, submitted a final plat for approval and signatures for Chester Foothills Subdivision. Developer Kathy Hesse was present. There are sixteen lots and a common area by the canal. Restrictive covenants may be written in the future. Commissioner Frank Mackert made a motion to approve the plat as presented. Commissioner Glenn Davis seconded the motion, a voice vote was taken and all commissioners voted in favor of the motion.

Lords submitted the names of people who may be appointed to the planning and zoning commission. Commissioner made a motion to approve Mike Davis from the Wilford Area; Connie Ottesen from the Teton area; Kerry Cottrell from the Ashton area; Bill Smith from the Island Park area; and Ramon Luekenga from the St. Anthony area. Holdover members are Linda Crapo - Egin area and Deb Coleman from South St. Anthony area. Newly approved commission members are Dirk Mace - Egin area, Kurt Eidam City of Ashton and Rich Zimmerman Island Park.

A year-end report was submitted. There were 387 permits that were issued, including zoning and building permits. There were approximately 18,000,000 in building value in the permits issued.

SF Education Foundation Request: South Fremont Education Foundation President, Val Hammond, requested the commissioners allow a property tax exemption for the building owed by Wesley Gauger, RP S0173036011C A. The market value is 80,970 for the 99-tax year. There is currently $696.96 owing on the second half of the 1999 taxes but Gauger will pay them.

The foundation wants to operate one or more businesses in the building; the foundation is non-profit and does not feel that it can afford taxes at this time. The building is a gift from Gauger; the deed was recorded at the end of the 1999-year. Properties that are on the exempt roll are reviewed annually. Commissioner Glenn Davis made a motion to release the parcel from the taxes for one year, to be reviewed annually. Commissioner Frank Mackert seconded the motion; a voice vote was taken with all commissioners voting in favor.

Treasurers Report: Patricia McCoy, Treasurer, commented on past due taxes for the Travel Plaza that has closed and is in the Urban Renewal district for the City of Ashton. There is personal property taxes owing on the property. Idaho Code 63-1014 was reviewed on removal or sale or repossession of personal property before payment of property taxes on property rolls.

Treasurer suggested each department use a one-line stamp as part of endorsement to help determine where the checks originated. She will talk to department heads.

The collection from the regular roll is approximately 4,900,000, which includes all districts. McCoy presented eight parcels that are delinquent for three years. Parcels are: RP 001550210170 A owned by JoAnn Archer; RP S0189010017A A owned by Avco Financial Services (Doug and Wendy Shumate); RP 0011500000B 0A owner Nelson Ishiyama; RP 000670000200 A owned by Ozelle Davis, Maurice Leach trustee; RP 001050020470 A and RP 002240000140 A owner Brian & Suzanne Taylor; RP A 00020180120 A owner Gustavow and Elena Vega; RP A 00020740030 A for Rammiro and Luz Vega. Commissioner Glenn Davis made a motion to direct the treasurer to proceed with the tax deeding process. Commissioner Frank Mackert seconded the motion. A voice vote was taken with all commissioners voting in favor.

Assessors Report: Assessor Ivel Burrell said that Bobby Eck had not produced receipts for tax payments for logging equipment being used in Wyoming. Burrell checked with officials in that state and there has been noting paid there so the tax needs to be paid in the home county. Commissioner Glenn Davis approved the assessor to lower the value to a market value of 55,000, and to direct the treasurer to allow a cancellation of 94,000 of the market value and to refigure the taxes. Commissioner Frank Mackert seconded the motion; a voice vote was taken with all commissioners voting in favor.

The assessor’s office reported that Dan Davis d.b.a. Davis Manufacturing, had closed in Oct of ‘98 but reported no changes on personal property for the 1999 year. They were charged taxes, PP 07N41E227050 A, but feel that they should not of been assessed on the value of 7,418. Commissioners direct Treasurer to cancel taxes.

Michelle Rositer requested commissioners forgive penalty and interest on taxes that she said she had mailed in November but had not been received by the tax collector. Commissioner Glenn Davis made a motion to let the penalty and interest be excused as long as she agrees to replace the check immediately. Commissioner Frank Mackert seconded the motion; a voice vote was taken with all commissioners voting in favor.

Conditional Easement: Commissioner Glenn Davis made a motion to approve a conditional easement for a cabin on Lot 50, Box Canyon Ranches Subdivision. Commissioner Frank Mackert seconded the motion. A voice vote was taken with all commissioners voted in favor.

Commissioners then recessed the regular meeting to sit as a Board of Equalization.

Board of Equalization for the Sub Roll

Commission Chairman Neal Christiansen called the Board of Equalization to order for one appeal. The appeal was tape-recorded.

Richard Harker SR 07N39E235100A 66,130

Mr. Harker said that he applied for a declaration of Land Patent that is recorded in the County Recorder’s office. He feels that land patents and or allodial titles are more legal and circumvent property assessments. His home was assessed on the sub roll. The land assessment was for 4,500, a neighbor paid more per acre and he had paid less. The BOE on land was held in June. Harker has built an earth integrated home; his neighbor has one also that was recently sold. He had discrepancy on square footage, floor construction, fireplace X2 and chimney, heat source and exterior siding. He presented cost estimates on river rock siding, well and septic. He built the home for $24,000 including the land; he did the labor himself. Appraiser Brett Hill said the home was built in 1996 but had not been on the tax rolls. Assessor Ivel Burrell said that Mr. Harker did not alert their office of the occupancy. Brett Hill went over the appraisal and the concerns and explained the procedure for the value. Hill said that there was something in the program that valued a heat source for 4,385 that he feels needs to be adjusted. The new market value would then be 61,745.

Commissioner Frank Mackert made a motion to uphold the assessor with only the heat source adjustment, Commissioner Glenn Davis seconded the motion, and a voice vote was taken with all commissioners voting in favor.

Board of Equalization was then adjourned and the regular meeting was resumed.

Questions on Plats: Dennie Jones, consulting surveyor and Bonnie Moore, GIS department along with Assessor Ivel Burrell discussed questions on plats, particularly IP Bills Island. Property Owners in attendance from I.P. Bills were Robert Hurley - lot 71, Ronald G. Mills - lot 60, LeRoy Leavitt - lot 156, Jeff Williams - private surveyor, John Barnes private surveyor, Bills Island Association president Ken Curtis, and secretary Doreen Curtis, Randy Hayer - lot 77 and Bob Sutton - lot 85. Sample maps were provided showing the legally recorded subdivision lots and lots that are not plated, delineated in color codes.

The plat contains errors in dimensions and bearings. The plat does not close; some lots are not in the legal description of the plat. If the plat was refigured and corrected, any cost should be divided among the lot owners. A meeting in Island Park on IP Bills Island was suggested, sometime during the July 4th week (July 1 at 9:00 a.m. is tentatively set). Attending would be the county representatives, Burrell, Moore, Jones, and the commissioners, along with the property owners. It was suggested that property owners could determine the line that divides their property upon mutual agreement and stake it to facilitate the surveyor if one were hired. Proposals from surveyors would be submitted at the meeting, with the option of landowners agreeing on the lines between property.

Commissioners agree to pay Dennie Jones $45 an hour for a consulting fee.

Landfill Report: Three proposals were reviewed for a new vehicle: year 2000 four wheel drive, extended cab, 6.5 box, standard equipped with the following options; air conditioning.

Bauer Motor 20,178.00
Madison Ford 21,512.00
Stone’s Town and Country 21,246.00
Commissioner Glenn Davis made a motion to purchase a pickup for the landfill from Bauer Motor for $20,178.00. Commissioner Frank Mackert seconded the motion; a voice vote was taken with all commissioners voting in favor.

Liquor and or Beer Licenses: Commissioners reviewed beer and or liquor applications for the year 2000 and catering permits. Permission had been granted to the clerk to issue licenses at the end of the year to applicants in the county. Those that had been issued and which were approved by the commissioners were: Grub Stake Market and Deli, applicants Brad & Dione Smith for bottled or canned beer not consumed on the premises; Squirrel Creek Elk Ranch, applicant Lynn Hossner for bottled or canned beer and wine by the drink, consumed on the premises; catering permits to Dorthy Batchlor and Raymond Elliot. One new permit was reviewed and approved, The Cowbell, applicants Thomas Allen Morgan and Terry Morrison for draft, bottled or canned beer consumed on the premises.

Precincts: Commissioners will make no precinct changes for the elections scheduled this year.

There being no further business to come before this Board, the meeting was recessed until the next regularly scheduled meeting to be held on January 24, 2000.