County Commission Meeting Minutes
April 26, 1999

Present for the meeting were Commissioners Neal Christiansen, Glenn Davis and Frank Mackert. Clerk Mickie Funke was also present. The minutes of the previous meeting were read and approved.

State Insurance: Workman’s Compensation Claims: State insurance representative Ken Shepherd was present to report on the county’s rates and history on workman’s compensation claims. The county exposure on insurance was reviewed. Shepherd encouraged safety meetings and department heads investigating accidents.

County Government Education: Delegates for Girl and Boy State from North and South Fremont High Schools will be invited to come to the courthouse to observe and meet with elected officials and department heads for education in county government.

FY 2000 Budget: Clerk Mickie Funke handed out budget request sheets and discussed budgeting procedures and time lines. The county is in good financial shape and revenue is coming in as projected to cover expenditures.

Sheriff Thompson discussed negotiations for patrol of Forest Service lands. The amount of revenue paid by the Forest Service on the contract may be cut.

Elected Officials and Department Heads: Meeting with the commissioners on the regular monthly meeting were Sheriff Terry Thompson, Treasurer Patricia McCoy, Chief Deputy Assessor Brett Hill, Attorney Penny Stanford, Clerk Mickie Funke, Emergency Medical Services Director Mary Lou Davis and Roll Clerk Lisa Turner.

Turner discussed the need for a technology committee to include the offices and departments for future needs and budgeting concerns. McCoy and Stanford discussed a request to use personal property, a trailer, in a job related function for rural addressing. Policy will be looked at to see if there can be instances where such a request could be justified, as it now stands; the policy is verbal and is not to use personal things.

Davis said that the old ambulance ready for surplus could be transferred to another department for use. The cab and chassis could be used.

Hill said that notification has been received on the following state tax appeals, Frechette, Pierce, Cutler, in all appeals the assessments by the County have been upheld.

Property Assessment and Special Fees: Gene Williams met with the commissioners on the Sand Hills Resort. He discussed the recreation needs and services his resort supplies and the revenue he has been getting. Williams supplied photos and drawings for review of the drifting sand and layout of his property. Williams has applied to BLM to purchase property that goes to the road that he had thought he owned where the hook ups are located.

Williams’s requests the commissioners reduce the $500 fee for landfill to a regular household fee of $60. Treasurer Patricia McCoy made recommends the board reduce the fee to $91, $60 for the home and $31 for a small business fee. Commissioner Glenn Davis made a motion to reduce the fee to $91, beginning on the ’99 tax notice. Commissioner Frank Mackert seconded the motion; a voice vote was taken with all commissioners voting in favor.

Planning and Zoning: Planning and Zoning Administrator Rodney Eastvold, assistant Karen Lords and Engineer Garth Cunningham representing North Fork Highlands discussed the development agreement and requested the approval of the commissioners on the agreement and signature on the final plat. The developers have posted a $169,000 letter of credit. Eastvold said the Planning and Zoning Commission have approved the plat and agreement. Commissioner Glenn Davis made a motion to accept the agreement and sign the plat. Commissioner Frank Mackert seconded the motion; a voice vote was taken with all commissioners voting in favor. Commissioner Christiansen signed in behalf of the county.

Social Services: Deputy clerk Mary Osborn met with the commissioners in a closed session to review claims for county services for medical care: Commissioner Glenn Davis made a motion on the following claims: to approve medical claim #99-160 for an estimated $2819 before negotiation with a reimbursement agreement. Commissioner Frank Mackert seconded the motion; a voice vote was taken with all commissioners voting in favor.

College Residency Applications: One application for residency to North Idaho College in Coeur d’Alene was received and accepted.

Forest Service Roads: Wally Bunnell representing the Forest Service met with the commissioners on the schedule "A" road agreement that lists the roads the county maintains that are on Forest Service property. Bunnell wants to ascertain that the 1997 agreement is still valid. The Forest Service wants the county to take the Mill Creek Road to the Cowan subdivision gate. The county has maintained the road to that point in the past. Bunnell said that he could start the process of the stretch that goes to the subdivision that crosses National Forest Land. Weldon Reynolds, Road and Bridge Supervisor said that the road is on our road system. A new schedule "A" for the roads will be submitted.

Emergency Services: Mike Clements, the state representative for Bureau of Disaster Services was introduced by Bill Wuthrick, Fremont County’s Emergency Services Coordinator. Clements has an office in Rigby and will be working with eastern Idaho counties and Wuthrick. Commissioner Christiansen requested Wuthrick develop a plan for evacuation drills. He will develop a plan for a mock disaster this summer.

Beneficial Life Insurance Quotes: Tom Seamons, an insurance agent gave a proposal to the commissioners on an employee life insurance program with Beneficial Life Insurance. Seamons compared quotes to the present contract held by Kansas City Life. Commissioners will consider proposal.

Commissioner Frank Mackert made a motion to go into executive session for personnel reasons, Commissioner Glenn Davis seconded the motion, and a voice vote was taken with all commissioners voting in favor. The meeting was held and completed and the regular meeting was reopened

Avalanche Training: A request was considered for the registration of two individuals to an avalanche-training seminar. Commissioners approved the request and will authorize payment for two registrations.

Property Tax: Lon Ricks and Marvin Smith met on property tax concerns. Ricks was the spokesman in behalf of Marvin Smith. Ricks requests forgiveness of penalty and interest on Smith’s past due taxes. Treasurer Pat McCoy feels that the request could be done, that the late fee needs to stay on. Commissioner Glenn Davis made a motion to take off the interest and landfill fee. Commissioner Frank Mackert seconded the motion, a voice vote was taken with all commissioners voting in favor. Mr. Smith is encouraged to apply for a hardship exemption from the commissioners for the ’99 taxes and any future tax years are applied for separately.

Contractors’ Concerns: The Upper Valley Contractors and Builders were present at the commissioners’ meeting and their attorney Breck Barton. The sign up sheet is part of this document. Barton raised concerns on potential conflicts with the building inspector doing contract work on his own time. They are requesting a formal policy on the inspector doing work and a formal log be kept on inspections, open to the public and the adoption of a formal ethical policy and request the commission fill the job of building inspector with someone other than the present one.

Commissioners will make a written response through the attorneys.

Commissioners noted that a resignation has been submitted from Planning and Zoning Administrator Rodney Eastvold effective April 30,1999. In house job announcement to fill vacancy followed by public advertisement if needed.

Septic Waste Drying Bed: LaVar and Kathy Hunter of Parker Septic Tank Service and District Seven Environmental Sanitation Specialist Jerry Woods met with the commissioners on creating a drying bed for septic waste. The waste may be used as cover for the landfill if the operation plan was amended to allow the change. Woods outlined the problems with the commercial septic waste service haulers having a place to take their product. Other than in Bonneville County, city sewer systems in other counties are not allowing the waste be brought in.

Hunters are requesting the commissioners allow an area at the landfill be used to haul waste to and be monitored. Woods suggests that the area be gated, that the process have vector control and that there may be a slight smell factor but that it would be located in evaporation ponds in a non-public area at the county landfill. Four basins may be needed, one for grease traps, one for car wash residue, one pond for dumping waste and one for drying. After the substances have dried, they could be applied as cover at the landfill.

Woods said that he feels that the commissioners need to consider the request and they would need to have the operation plan if amended approved by Division of Environmental Quality after submission from Hunters to District Seven Health Department. The expense and responsibility for the construction of the ponds to the engineered plan and for the liner was discussed; considerations were made if the county or Hunter would be responsible. A fee schedule may need to be implemented if the county provides the service.

Beer and Liquor License Applications: Two applications were reviewed and approved for licenses for The Grub Stake Market and Deli, applicants Brad and Dione Smith for bottled or canned beer not consumed on the premises. The Cowbell Bar and Grill, applicants Thomas Allen Morgan and Terry Lee Morrison for draft, bottled or canned beer to be consumed on the premises and wine by the drink as well as beer and wine not consumed on the premises.

Waste Water System Report: A written report was given from Dan Lostutter on the waste water system. One bid was received from Kathleen Acomb to clean the public rest room at the Macks Inn office location. The bid was for $2,320 for nineteen weeks. Commissioner Frank Mackert made a motion to award the bid as submitted. Commissioner Glenn Davis seconded the motion, a voice vote was taken with all commissioners voting in favor.

Lostutter also requested permission to purchase battery operated tools. Commissioners approved expenditure of $460 for a saw and drill. Flow charts at the lagoon have been monitored. The lagoon at Island Park can handle the run off in the cells, the lagoon at Last Chance needs to be pumped in order to take in run off.

Contracts: Commissioners reviewed proposed contracts from the Idaho Department of Lands on obtaining records for RS 24 77 road assertions and other information. The department will pay for filming costs and supply copies to the county at no expense. Commissioners approved proposal.

Teletron proposal for investigating phone bills and auditing to see if there are over charges and would keep 50% of anything recouped. Commissioners will review.

There being no further business to come before this Board, the meeting was recessed until the next regularly scheduled meeting to be held on May 10, 1999.

Dated at St. Anthony, Idaho, this twenty-sixth day of April 1999.