County Commissioners Meeting Minutes
July 28, 2003

Present for the meeting were Commissioners Gordon Smith, Bill Forbush, and Donald Trupp.

Elected Officials: Meeting with the commissioners on the regularly scheduled monthly meeting were the elected officials, Assessor Ivel Burrell, Sheriff Thomas Stegelmeier, Treasurer Patricia McCoy, Prosecuting Attorney Trent Grant, Clerk Abbie Mace and Deputy Clerk Suzanne L. Bagley was present to take minutes.

Sheriff Thomas Stegelmeier reported a death at the Sand Dunes this weekend. Sheriff Stegelmeier would like to see specific parking signs that are needed on Jim’s Boat dock located at Ashton reservoir. Sheriff Stegelmeier will confer with ICRMP to see what would be the best way to approach this. Treasurer Patricia McCoy presented commissioners with a bill for mileage to be billed to the Golf Course. This is for returning the nightly deposit bags to the golf course. Commissioners agreed that this mileage will be taken out of Frank Mackerts contract.

Treasurer McCoy received a money order that was in question to pay taxes from Mr. Gary Siefert. This money order was altered, and sent back to the individual. In the mean time, Mr. Siefert was assessed a $ 60.00 late charges for penalties and interest for taxes. Commissioner Smith made a motion to have Attorney Trent Grant write a letter that would allow commissioners to forgive penalty and interests, with the understanding that this will not happen again. Commissioner Trupp seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Attorney Trent Grant reported to the commissioners that after talking with Bond Attorney Rick Skinner that a LID bond would probably be the best way to go for the sewer line extensions needed at the Last Chance Sewer.

Clerk Mace informed commissioners of her leasing of a new copy machine. The current copier is under lease with Ikon and expires in August, and would like the new lease with Yost for five years.

Clerk Mace received a letter from the Bureau of Disaster services stating that Fremont County has received a homeland security grant for as the $100,581.00 for equipment, as part of the requirements of the grant the commissioners will appoint Bill Wuthrick to be the contact person for the grant. Commissioner Trupp made a motion to appoint Bill Wuthrick as a contact person. Commissioner Smith seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Board of Directors from the Eastern Idaho State Fair are asking for a letter of support to build new grandstand bleachers. Commissioner Trupp made a motion to write a letter in support of the Board of Directors. Commissioner Smith seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Clerk Mace read a letter from the Planning and Zoning commission requesting a public hearing to vacate 900 feet of Tall Pine Lane in Elk Run Subdivision. Clerk Mace will set the public hearing.

Commissioner Smith made a motion to accept six Junior College Applications Commissioner Trupp seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Commissioners will ask for an extension of open enrollment from AFLAC for Counties short term disability insurance carrier. Commissioner Trupp made a motion to accept the minutes from the previous meeting. Commissioner Smith seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Commissioner Trupp made a motion to go into executive session for the personnel issues. Commissioner Smith seconded the motion. A full voice vote was heard with all commissioners voting in favor. Commissioner Forbush declared the meeting open.

Richard Eldridge a Fremont County Resident and Charles Anderson representing BYU-Idaho, and Mrs. Ray came before the commissioners to discuss road conditions in subdivision Shotgun Village in Island Park. Mr. Eldridge stated that he has a petition from residents and individuals stating that would like to see the road graded from the Yale Kilgore road to Beaver Creek. Mr. Eldridge stated that he thought there was a 60 ft. right of way on the road. Commissioners would like to confer with Weldon Reynolds to see if anything would be feasible.

Kirk Mace Juvenile Probation came before the commissioners to give a report. Kirk Mace reported that they have one intern from BYU-Idaho. Kirk Mace will bring an organizational chart to the next meeting for the commissioners to better explain each of the correctional facilities within Fremont County

Thal Dixon with prepaid legal services came before the commissioners to let them know of these services. Mr. Dixon will get together a flyer to Clerk Mace that will be distributed in the paychecks to all employees. If there are five employees interested, then commissioners will allow Mr. Dixon time to present his information to those employees that are interested.

Randy Carpenter from the Sonora Institute came before the commissioners to explain the four day Western Community Stewardship Forum seminar that they have to offer. Karen Lords from Planning and Building submitted eight individuals from within Fremont County to attend the forum. Commissioner Trupp made a motion to submit the application to the Sonora Institute. Commissioner Smith seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Karen Lords would like to have permission from the commissioners to buy $1100 of software to upgrade their copy machine with scanning software. Commissioners agreed.

Dan Lostutter and Harry Barker from Island Park Sewer and David Hunter from the Chairman of the Sewer Board came before the commissioners to discuss the Sewer line extensions at Last Chance. Attorney Trent Grant earlier stated that to finance the extensions the commissioners have three options (1) a revenue bond, (2) a LID, or (3)a contract for those users that want to hook up to the system, to pay for the extensions which would require amending the sewer ordinance. The commissioners will study the options further.

Debbie Adams Social Services Director came before the commissioners requesting an executive session. Commissioner Trupp made a motion to go into executive session. Commissioner Smith seconded the motion. A full voice vote was heard with all commissioners voting in favor. Commissioner Forbush declared the meeting open. Commissioners signed one new lien, and one release of a lien. Commissioner Trupp made a motion to approve case # G2003-135. Approve case #G2003-138. Approve case # M2003-20. Approve case #M2003-21. Commissioner Smith seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Lance Brower Fremont County Agent presented a study he preformed on the Island Park Area and inform the commission of his resignation as the County Agent.

Butch Nagel Landfill Supervisor came before the commissioners to ask permission to purchase a new pickup. Butch Nagel got three bids with a trade in of a 2000 Chevrolet extended pickup. Taylor Chevrolet gave a bid of $12,713 for a 2003 Chevrolet 4WD, Extended Cab Pickup. Taylor Chevrolet bid $12,713 for a 4WD Extended Cab Pickup. Taylor Chevrolet bid $12669. Taylor Chevrolet Bid $12,669 for a 2002 Chevrolet 4WD Extended Cab Pickup. Monte Wight submitted a bid for $ 11,942 for a 2003 Chevrolet 4WD extended Cab Pickup. Commissioner Trupp made a motion to have Butch Nagel go ahead and proceed with the offer from Monte Wight for a 2003 Chevrolet for $11,492.00. Commissioner Smith seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Richard Harker a Fremont County resident came before the commissioners to ask for a copy of the county's audit reports. Mr. Harker started that he was quoted a price a .25 per page, and asked that he be able to take a copy of the audit reports and copy them himself. Mr. Harker was denied his request. Mr. Harker asked if he could bring in his own copy machine and copy the reports, and his request was granted.

Mel Atwood from the Ashton Senior Center came before the commissioners to ask for financial match for support for a grant application to purchase a new Van for the Senior Citizens in the Ashton area. Commissioners agreed.

Chris Park and David Schiess from Schiess and Associates came before the commissioners to give the commissioners the report on the evaporator study that was preformed at Mack’s Inn Sewer. This study was done last year, and the results were presented to the commissioners. David Schiess is going to send a letter to DEQ requesting that they be able to use this study for issuing a permit to include the ability to use evaporators on the sewer systems as part of the waste water treatment. Commissioner Trupp made a motion to ask for a letter to DEQ, and also ask for an extension of time for the evaporation currently at Mack’s Inn. Commissioner Smith seconded the motion. A full voice vote was heard with all commissioners voting in favor. Chris Park stated that Depatco who is building the Last Chance Sewer expansion is informing commissioners of unforeseen conditions. Schiess and Associates are asking work order changes. Change one would be to blast for rock at a cost of $10,546.40 and change two which is dewatering and modification of the pit design, at the cost of $19,697.01. Commissioner Trupp made a motion to approve both change orders presented by Schiess and Associates. Commissioner Smith seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Mayor Teddy Stronks came before the commissioners to state that they not charge the County for water, sewer, and garbage on the building owned by the County in the City of Ashton. Mayor Stronks asked if the County would plow the roads in exchange for not charging for this service Commissioners will discuss this further with Weldon Reynolds to see if this will be feasible. Commissioners will get back to Mayor Stronks pending this decision.

There being no further business to come before this Board the meeting was recessed until the next regularly scheduled meeting to be held on August 11, 2003.

Dated at St. Anthony, Idaho, this twenty eighth day of July 2003.