County Commission

Meeting Minutes

August 25, 2003

Present for the meeting were Commissioners Gordon Smith, Bill Forbush, and Donald Trupp.

Elected Officials: Meeting with the commissioners on the regularly scheduled monthly meeting were the elected officials, Attorney Trent Grant, Treasurer Patricia McCoy, Deputy Assessor Jeremy Dixon, Clerk Abbie Mace and Deputy Clerk Suzanne L. Bagley was present to take minutes.

Attorney Trent Grant informed commissioner on Judge Moss’s decision regarding Eagles Nest. Judge Moss ruled in favor of Fremont County, with the exception of a wetland issue, which should be remanded back to Planning and Zoning.

Treasurer Patricia McCoy gave commissioners cancellations in the amount of $702.92 for the month of July.

Clerk Abbie Mace presented commissioners with three names for Jr. College application for residents who qualify. Commissioner Trupp made a motion to accept the applications. Commissioner Smith seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Commissioners received the first payment request from Depatco on the Last Chance sewer expansion in the amount of $109,752.55. Commissioners received a letter from Schiess and Associates stating that the building meets requirements. Commissioner Trupp made a motion to accept the letter, and submit the pay request to DEQ on the Counties LID loan for payment. Commissioner Smith seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Clerk Mace presented commissioner with resolution 2003-12 which would increase the O & M fees for the Sewer Systems from $200.00 to $210.00 for a 5% increase annually effective October 1, 2003. Commissioner Trupp made a motion to approve an increase in fees. Commissioner Smith seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Depatco presented commissioners with a bill in the amount of $180,599.57 for payment on the Last Chance Sewer expansion. Commissioner Smith made a motion submit the pay request to DEQ for payment from the counties LID loan. Commissioner Trupp seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Commissioner Trupp made a motion to accept the minutes from the previous meeting. Commissioner Smith seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Clerk Mace presented commissioners with ordinance 2003-13 approving the City of Newdale area of impact map. Commissioner Smith made a motion to approve the area of impact map. Commissioner Trupp seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Commissioner approved the Facts, Finding, and Conclusions of law for the Lambert Addition road vacation. Commissioner Trupp made a motion to sign the ordinance. Commissioner Smith seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Commissioners reviewed an agreement to sell Fremont County’s interest in the 5-County Detention Center in Rexburg to Madison County. Commissioner Trupp made a motion to sign the agreement. Commissioner Smith seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Commissioner Trupp made a motion to approve the release of a LID lien. Commissioner Smith seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Road and Bridge Supervisor Weldon Reynolds gave commissioners a copy of the ECHO meeting minutes. The next meeting is scheduled for 2:00 p.m. in the Clark County Annex building.

Mr. Frank Vandersloot wrote a letter to commissioners informing them of his plans for the property which is to run cattle on the property which is approximately 320 acres located in section 9 N R42E. In order to keep the cattle on the property Mr. Vandersloot must maintain the fences and stated he intends to put a gate across the road. This road is an open access to Forest Service property. Commissioner Trupp made a motion to have Commissioner Attorney Trent Grant write a letter stating that the County would like to have this road kept open for public use and suggest he put in a cattle guard instead of the locked gate. Commissioner Smith seconded the motion. A full voice vote was heard with all commissioners voting in favor.

County Attorney Trent Grant, Dan Lostutter, and Harry Barker from Island Park Sewer came before the commissioners to discuss the need to extend sewer lines at the Last Chance Sewer and what options are available. Commissioners will have attorney Trent Grant confer with Rick Skinner Bond Council to discuss if an LID or a bond would be the best way to go. Commissioners would like an answer from Attorney Trent Grant by September 2, 2003 so they can make some decisions.

Mel and Zerelene Call came before the commissioners to discuss a parcel of land located on the Ashton Reservoir. The Call’s were assessed later charges and penalties due to a name and address change that was not done properly on the part of the Call’s. Mr. & Mrs. Call feel that these penalties are unfair. Commissioner Trupp made a motion to deny the Call’s request. Commissioner Smith seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Thal Dixon with Pre-Paid Legal Services came before the commissioners to give a short presentation. Commissioners denied Mr. Dixon’s request to contact the employees through the work place or on County time.

Debbie Adams Social Services Director came before the commissioners requesting an executive session. Commissioner Smith made a motion to go into executive session. Commissioner Trupp seconded the motion. A full voice vote was heard with all commissioners voting in favor. Commissioner Forbush declared the meeting open. Commissioners signed one continuation. Commissioner Smith made a motion to approve case #G2003-147. Approve case #G2003-145. Approve case #G2003-153. Approve case #G2003-157. Approve case #G2003-158. Approve case #M2003-30. Approve case #M2003-26. Commissioner Trupp seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Karen Lords Planning and Zoning Administrator, and Steve Hart representing Silverhawk met with the commissioners asking for an extension of their developmental agreement until August 2004.

Commissioners Smith made a motion to sign the extension of the developmental agreement. Commissioner Trupp seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Karen Lords presented the commissioners with a letter to the Planning and Zoning Board stating that they approved the amended plat for Elk Run Subdivision approval in Island Park.

Karen Lords presented commissioners with a contract for services rendered from JUB Engineering for consultation fees. Commissioner Trupp made a motion to pay for these services. Commissioner Smith seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Jerry Crabs a Fremont County Resident came before the commissioners to requesting the commissioner amend Ordinance No. 93-02 passed by the Fremont County commissioners on July 12, 1993 to disallow snowmachines on open water. Mr. Crabs appealed to the commissioners to look what is coming down the road. Mr. Crabs is not against using snowmobiles responsibly. Commissioner Smith suggested that commissioners discuss this further with the Sheriff and Attorney Trent Grant.

Clayter Forsgren with Forsgren Associates Inc. came before the commissioners to introduce himself. Mr. Forsgren expressed his apologized for any business lost in the past due to employees coming and going.

Treasurer Patricia McCoy and several department heads suggest to the commissioners that they look into establishing impact fees. Patricia McCoy talked of an impact area committee that was established years ago, but went no where. Treasurer Patricia McCoy states that a committee needs to be formed, and then establish fees that would be paid by the developers, so the County could help enhance services, and maintain roads, etc. Commissioner Trupp made a motion to start gathering information to get a committee stated. Commissioner Smith seconded the motion. A full voice vote was heard with all commissioners voting in favor.

Mary Lou Davis EMS Director came before the commissioners to give some statistics for the month of July 2003. Mary Lou Davis stated that there is a shortage of volunteer EMT’s to provide ambulance services to help with ambulance runs.

There being no further business to come before this Board the meeting was recessed until the next regularly scheduled meeting to be held on September 8 , 2003.

Dated at St. Anthony, Idaho, this twenty fifth day of July 2003.